Last updated: February 17, 2026
Greenbar (“we,” “our,” or “us”) provides a conference tracking and troop management platform for Boy Scout unit leaders. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website at greenbar.ai and our iOS mobile application (collectively, the “Service”).
The Service is designed for use by adult scout leaders (age 18 and older). Minors do not create accounts or interact directly with the Service.
When you create an account, we collect your email address and display name.
Unit leaders enter information about the scouts in their troop, including names, patrol assignments, rank, BSA Member IDs, conference notes, advancement history, and leadership positions. This data is entered and managed solely by authorized adult leaders within each organization.
We store records of PLC meetings, committee meetings, troop meetings, and campouts, including attendance records and action items.
Subscription payments are processed by Stripe (web) and Apple (iOS). We store subscription status and transaction identifiers but never store credit card numbers or payment credentials directly.
We collect anonymized analytics through Vercel Analytics to understand how the Service is used. This does not include personally identifiable information.
Greenbar is designed for use by adult Scout leaders (ages 18+) to manage their scouting units. The Service is not directed at children and does not allow minors to create accounts or directly interact with the platform. All scout data is entered and controlled exclusively by authorized adult leaders within their organization.
We treat all personal information about scouts as sensitive data and apply enhanced protections:
Adult leaders who enter scout data into the Service are responsible for ensuring they have appropriate authorization from their scouting organization and, where applicable, from parents or guardians to enter and manage scout data, maintaining the accuracy of scout information, and responding to parent or guardian inquiries about their child’s data.
Parents or guardians of scouts whose data is stored in the Service have the right to request access to their child’s personal information, request correction of inaccurate information, request deletion of their child’s personal information, and withdraw authorization for their child’s data to be stored in the Service. To make such a request, contact your unit’s adult leaders or email us at privacy@greenbar.ai. We will respond to verified parental requests within 30 days.
While our Service is not directed at children under 13 and does not collect personal information directly from children, we recognize that the Service stores personal information about minors entered by authorized adult leaders. We have implemented protections consistent with the Children’s Online Privacy Protection Act (COPPA) and applicable state children’s privacy laws to safeguard this data.
If you believe that a minor has directly provided us with personal information without parental consent, please contact us at privacy@greenbar.ai and we will promptly delete such information.
Our AI Scoutmaster (AiSM) features use artificial intelligence provided by Anthropic to generate insights about scout advancement, patrol health, and program planning. When AI features are used:
We do not sell your personal information or the personal information of scouts. We do not share personal information for targeted advertising or cross-context behavioral advertising. We share data only with the following service providers, each bound by data processing agreements:
We implement appropriate technical and organizational security measures including encryption in transit (TLS 1.2+), encryption at rest (AES-256), secure authentication via Supabase Auth, row-level access controls ensuring organizations can only access their own data, Content Security Policy enforcement, and regular security reviews.
We retain your data for as long as your account is active. You may request deletion of your account at any time through the app settings. Upon account deletion request, we initiate a 7-day grace period during which you can cancel the deletion. After the grace period, we permanently delete your account and all associated data, including scout records, conference notes, meeting histories, and AI insights. We also delete your authentication credentials from our identity provider.
Organization data is retained as long as at least one active member remains. If all members are removed, the organization and its data are deleted.
Scout data is retained for as long as the scout’s record remains active within an organization. Organization administrators may export and delete scout data at any time.
You have the right to:
To exercise these rights, contact us at privacy@greenbar.ai.
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).
Because our Service processes personal information about minors (scouts), we treat this data as sensitive personal information under California law. Specifically:
California residents may exercise the following rights:
To exercise these rights, contact us at privacy@greenbar.ai.
We may update this Privacy Policy from time to time. We will notify you of material changes by posting the new policy on this page and updating the “Last updated” date. Continued use of the Service after changes constitutes acceptance of the updated policy.
If you have questions about this Privacy Policy or our data practices, contact us at: privacy@greenbar.ai